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USD
36400
YEAR
true
Receptionist/Administrative Assistant
Rockford, IL 61101 US
Posted: 11/22/2023
2023-11-22
2023-12-28
Employment Type:
Permanent
Industry: A -Clerical
Job Number: CJ45631601020
Pay Rate: $36400 / year
Job Description
Receptionist/Administrative Assistant We have an opening for a Receptionist/Administrative Assistant at a local non-profit organization whose mission is to promote the Rockford region. This is a fast-paced and busy position handling a variety of duties, including public interaction and administrative support. There is never a dull moment! Hours: 8:30am to 5pm, M-F Receptionist/Administrative Assistant Duties:
#FSC
- Serve as ‘point-person’ for the organization by greeting guests in person and on the phone
- Process and distribute incoming and outgoing mail
- Track visitors’ inquiries
- Respond to email requests for information
- Present information and respond to questions from the public/media
- Compose reports, business correspondence, and procedure manuals
- Schedule and confirm meetings and appointments
- General project support for the senior management team
- Ensure reception area and other common areas are clean; maintain brochure racks, remove dated materials
- Maintain kitchen cleanliness
- Maintain calendars for meeting rooms
- Prepare conference rooms for meetings by stocking beverages and other prep as necessary
- Open/close office; unlock doors, make coffee, check mailbox
- Order office and kitchen supplies
- High school diploma/GED required; Associate's Degree in Liberal Arts or Business a plus, or two years' related experience
- Possess strong customer service and communication skills
- Effectively manage multiple tasks and projects
- Valid driver's license
- Be available for evening/weekend meetings and events on occasion
- Bilingual ability is a plus
- Ability to work in a fast-paced environment and solve practical problems
- Proficient computer skills – MS Office Suite and Outlook
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