Start Your Job Search

Hundreds of jobs.

Receptionist/Administrative Assistant

Rockford, IL 61101

Posted: 11/22/2023 Employment Type: Permanent Industry: A -Clerical Job Number: CJ45631601020 Pay Rate: $36400 / year

Job Description

Receptionist/Administrative Assistant We have an opening for a Receptionist/Administrative Assistant at a local non-profit organization whose mission is to promote the Rockford region.  This is a fast-paced and busy position handling a variety of duties, including public interaction and administrative support.  There is never a dull moment! Hours: 8:30am to 5pm, M-F Receptionist/Administrative Assistant Duties:
  • Serve as ‘point-person’ for the organization by greeting guests in person and on the phone
  • Process and distribute incoming and outgoing mail
  • Track visitors’ inquiries
  • Respond to email requests for information
  • Present information and respond to questions from the public/media
  • Compose reports, business correspondence, and procedure manuals
  • Schedule and confirm meetings and appointments
  • General project support for the senior management team
  • Ensure reception area and other common areas are clean; maintain brochure racks, remove dated materials
  • Maintain kitchen cleanliness
  • Maintain calendars for meeting rooms
  • Prepare conference rooms for meetings by stocking beverages and other prep as necessary
  • Open/close office; unlock doors, make coffee, check mailbox
  • Order office and kitchen supplies
Receptionist/Administrative Assistant Requirements:
  • High school diploma/GED required; Associate's Degree in Liberal Arts or Business a plus, or two years' related experience
  • Possess strong customer service and communication skills
  • Effectively manage multiple tasks and projects
  • Valid driver's license 
  • Be available for evening/weekend meetings and events on occasion
  • Bilingual ability is a plus
  • Ability to work in a fast-paced environment and solve practical problems
  • Proficient computer skills – MS Office Suite and Outlook
This is a rewarding opportunity to be involved in our community and work at the forefront of local events.  If you are interested, please apply here, or contact Caitlyn or Courtney at 815-229-7810.
#FSC

Meet Your Recruiter

Courtney Joy

Apply Online

Send an email reminder to:

Share This Job:

Related Jobs:

Login to save this search and get notified of similar positions.

About Rockford, IL

Ready to take your career to new heights in Rockford, Illinois? Explore our job opportunities in this vibrant city and uncover endless possibilities for growth and success. Nestled in the heart of Winnebago County, Rockford blends urban convenience with a laid-back Midwest charm. From iconic landmarks like the Anderson Japanese Gardens and the Coronado Performing Arts Center to the mouth-watering cuisine at Beef-A-Roo and the exciting games hosted by the Rockford IceHogs at the BMO Harris Bank Center, this city has something for everyone. The Rockford region boasts a thriving arts scene, with galleries like the Rockford Art Museum and the Klehm Arboretum & Botanic Garden providing inspiration at every turn. Discover your next career move in Rockford, where opportunities abound and a unique culture awaits!