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Receptionist/Administrative Assistant

Rockford, IL 61101

Posted: 11/22/2023 Employment Type: Permanent Industry: A -Clerical Job Number: CJ45631601020 Pay Rate: $36400 / year

Job Description

Receptionist/Administrative Assistant We have an opening for a Receptionist/Administrative Assistant at a local non-profit organization whose mission is to promote the Rockford region.  This is a fast-paced and busy position handling a variety of duties, including public interaction and administrative support.  There is never a dull moment! Hours: 8:30am to 5pm, M-F Receptionist/Administrative Assistant Duties:
  • Serve as ‘point-person’ for the organization by greeting guests in person and on the phone
  • Process and distribute incoming and outgoing mail
  • Track visitors’ inquiries
  • Respond to email requests for information
  • Present information and respond to questions from the public/media
  • Compose reports, business correspondence, and procedure manuals
  • Schedule and confirm meetings and appointments
  • General project support for the senior management team
  • Ensure reception area and other common areas are clean; maintain brochure racks, remove dated materials
  • Maintain kitchen cleanliness
  • Maintain calendars for meeting rooms
  • Prepare conference rooms for meetings by stocking beverages and other prep as necessary
  • Open/close office; unlock doors, make coffee, check mailbox
  • Order office and kitchen supplies
Receptionist/Administrative Assistant Requirements:
  • High school diploma/GED required; Associate's Degree in Liberal Arts or Business a plus, or two years' related experience
  • Possess strong customer service and communication skills
  • Effectively manage multiple tasks and projects
  • Valid driver's license 
  • Be available for evening/weekend meetings and events on occasion
  • Bilingual ability is a plus
  • Ability to work in a fast-paced environment and solve practical problems
  • Proficient computer skills – MS Office Suite and Outlook
This is a rewarding opportunity to be involved in our community and work at the forefront of local events.  If you are interested, please apply here, or contact Caitlyn or Courtney at 815-229-7810.

Meet Your Recruiter

Courtney Joy

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