Office Administrator - Part-time
We are seeking a dependable and detail-oriented Office Administrator to support the daily operations of our Homeowners Association office. This position plays a key role in handling mail, bookkeeping, payments, and member communications, while ensuring accuracy and professionalism in all administrative functions. This is a Furst-to-Hire opportunity.
Pay: $18-$22/hour DOE
Hours: Part-time 16-20 hours/week
Office Administrator Responsibilities
- Financial & Accounting Duties
- Process HOA fee payments, record transactions in QuickBooks and bank systems
- Manage bi-weekly payroll for office and maintenance staff
- Prepare monthly accounting reports and financial statements for the Treasurer and Finance Committee
- Pay invoices via electronic bill-pay or checks requiring Board signatures
- Assist with budget preparation, financial reporting, and fund transfers
- Administrative Support
- Process incoming and in-house mail, invoices, receipts, and Board correspondence
- Answer phones and assist homeowners and Board members with questions
- Maintain homeowner files, contact lists, and Board communications
- Prepare reports, copies, and financial documentation for Board and committee meetings
- Manage quarterly tax and workers’ compensation reports
- Assist with real estate transactions, sales kits, deposits, and transfer fees
- General Office Duties
- Maintain office supplies and copier needs
- Record and deposit laundry service funds and personal copy fees
- Support Board members with clerical and organizational tasks
Office Administrator Responsibilities
- Previous office administration and bookkeeping experience (QuickBooks required)
- Strong organizational and time-management skills with attention to detail
- Comfortable handling financial transactions and confidential information
- Effective communication skills with homeowners, Board members, and vendors
- Ability to work independently and manage multiple tasks efficiently
Please apply here or if already registered with FurstStaffing, contact Courtney or Denessa at 815-229-7810.
