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Executive Administrative Assistant

Rockford, IL 61102

Posted: 11/19/2024 Employment Type: Permanent Industry: Administrative & Office Job Number: R 5554201119 Pay Rate: $45000-55000 / year

Job Description

We are seeking an experienced, highly organized and proactive Executive Administrative Assistant to support the executive team. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks effectively.
What You’ll Do:
  • Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
  • Prepare and edit correspondence, reports, and presentations.
  • Handle confidential information with discretion and professionalism.
  • Organize and maintain files, both electronic and paper-based.
  • Assist in project management and follow up on action items.
  • Serve as a liaison between executives and internal/external stakeholders.
  • Manage office supplies and coordinate with vendors as needed.
  • Attend meetings, take notes, and summarize key points for executives.
  • Perform other administrative duties as assigned.

What You’ll Need:
  • Proven experience as an executive administrative assistant or similar role.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong organizational and time-management skills.
  • Excellent written and verbal communication skills.
  • Ability to prioritize tasks and work independently.
  • Attention to detail and problem-solving skills.
  • A degree in business administration or related field is preferred. Will consider experience in lieu of degree.

Here’s a Few Things We Offer You:
  • Top quality medical, dental, vision, and life insurance plans.  Employer pays the majority of the medical plan cost
  • Fourteen (14) days of paid time off (PTO) annually (accrued at 2.15 hours per week for the first four (4) years of employment)
  • 8 Paid holidays plus 1 floating holiday 
  • 8 hours of paid volunteer time off annually
  • Corporate Discount Program
  • Employee Assistance Program 100% Employer Paid!
  • Generous Paid Maternity & Paternity Leaves
  • Tuition Assistance Program 
  • Scholarship Program: for your eligible children, grandchildren & legal dependents, up to $8k a year

Please apply directly to the Executive Administrative Assistant role or contact Rachel with any questions at 815-997-1417 or rachel.thomann@furstpros.com

Meet Your Recruiter

Rachel Thomann
VP, FurstProfessionals

Year Started: 2011

I wanted to be a physical therapist when I grew up.

 

Favorite Quote:

“My wish for you is that you continue. Continue to be who you are, to astonish a mean world with your acts of kindness.” – Maya Angelou

 

What do you enjoy most about your work?

It’s so rewarding to meet great people and match them up with our clients’ needs!

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About Rockford, IL

Ready to take your career to new heights in Rockford, Illinois? Explore our job opportunities in this vibrant city and uncover endless possibilities for growth and success. Nestled in the heart of Winnebago County, Rockford blends urban convenience with a laid-back Midwest charm. From iconic landmarks like the Anderson Japanese Gardens and the Coronado Performing Arts Center to the mouth-watering cuisine at Beef-A-Roo and the exciting games hosted by the Rockford IceHogs at the BMO Harris Bank Center, this city has something for everyone. The Rockford region boasts a thriving arts scene, with galleries like the Rockford Art Museum and the Klehm Arboretum & Botanic Garden providing inspiration at every turn. Discover your next career move in Rockford, where opportunities abound and a unique culture awaits!

Awards & Affiliations

Women Owned
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