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Executive Administrative Assistant

Rockford, IL 61107

Posted: 05/14/2024 Employment Type: Contract To Perm Industry: A -Clerical Job Number: CJ536495356 Pay Rate: $21 / hour

Job Description

Executive Administrative Assistant  Furst-to-Hire opportunity for an experienced Execute Administrative Assistant to work at a local community organization, supporting the CEO, CAO, and HR Manager. Duties include scheduling, making travel arrangements and communicating with all areas.   The ideal candidate will have some experience in fundraising activities.   The Executive Administrative Assistant will also provide management oversight on facility maintenance and safety. Hours: 8am-4: 30pmPay: $21.00/hour Executive Administrative Assistant Responsibilities:
  • Assist in generating fund raising materials, including email blasts, letters, general mailings and other targeted efforts
  • Ensure prompt acknowledgement of all donations
  • Assist with coordination of printing and mailing for multiple departments
  • Make arrangements for Board meetings, including email reminders, draft agenda, reserving room and all necessary equipment
  • Prepare board packets for the CEO, attend board meetings and take/prepare minutes from the meeting
  • Train and supervise front desk employees
  • Assist with special event setup and teardown
  • Maintain inventory of office/building supplies
 Executive Administrative Assistant Requirements:
  • Minimum high school diploma or equivalent
  • 3-5 years’ experience as marketing/fund development assistant, office manager or administrative assistant
  • Detail-oriented
  • Ability to type 60+ wpm
  • Strong knowledge of Microsoft Office Suite
  • Database experience
  • Supervisory experience
  • Problem solving skills
  • Knowledge of building maintenance processes
  • Current valid drivers’ license
  This is an exciting opportunity that requires your top-notch skills.   Please apply here or contact Courtney at 815-229-7810.
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Courtney Joy

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About Rockford, IL

Ready to take your career to new heights in Rockford, Illinois? Explore our job opportunities in this vibrant city and uncover endless possibilities for growth and success. Nestled in the heart of Winnebago County, Rockford blends urban convenience with a laid-back Midwest charm. From iconic landmarks like the Anderson Japanese Gardens and the Coronado Performing Arts Center to the mouth-watering cuisine at Beef-A-Roo and the exciting games hosted by the Rockford IceHogs at the BMO Harris Bank Center, this city has something for everyone. The Rockford region boasts a thriving arts scene, with galleries like the Rockford Art Museum and the Klehm Arboretum & Botanic Garden providing inspiration at every turn. Discover your next career move in Rockford, where opportunities abound and a unique culture awaits!